C. Personal name subjects (tag 600)
When considering personal names as subjects of documents, indexers need
to distinguish between the individual office holder (personal name
subject) and the person's office or function (corporate subject).
A personal name may be the subject of a document in such cases as a
document concerning appointment or designation of an individual for a
specific post or assignment, or a document containing biographical data
or a tribute to an individual.
In most other cases, the corporate subject for the office is indexed (tag 610) instead of the personal name (tag 600)
of the office holder. For example, a document concerning activities of
a Special Rapporteur of the UN Human Rights Council would be indexed
with the corporate subject for the Special Rapporteur, not with his
personal name. Unless works concern specific UN Secretary-Generals,
High Commissioners, etc., as individuals, the corporate subject heading
for the Secretary-General, High Commissioner, etc., would be used, but
not the personal name.
When documents contain biographical data of candidates for nomination
and election to UN bodies, or concern appointment of high-level
officials, the individual's country of nationality is recorded between
parentheses in subfield $g of tag 600.
Example 1:
A document concerning appointment of the UNCTAD Secretary-General would be indexed as follows:
600 17 $a Panitchpakdi, Supachai $g (Thailand)
610 27 $a UNCTAD. Secretary-General
650 17 $a APPOINTMENT OF OFFICIALS
Example 2:
A document concerning activities of a Special Rapporteur of the Human Rights Council would be indexed as
follows (without tag 600):
610 27 $a UN. Human Rights Council. Special Rapporteur on the
Situation of Human Rights in the Sudan
650 17 $a HUMAN RIGHTS
650 17 $a SUDAN
Example 3:
A document containing biographical data on candidates for election to a UN body would be indexed as follows:
600 17 $a Valencia Rodriguez, Luis $g (Ecuador)
600 17 $a Yutzis, Mario Jorge $g (Argentina)
610 27 $a UN. Committee on the Elimination of Racial Discrimination $g (Members)
650 17 $a ELECTION OF MEMBERS
Indexers should make sure that a complete name authority record exists for the personal name
subject recorded in tag 600 subfield $a (See the UNBIS Manual for guidelines on creating records).
Maintained
by the Department of Public Information (DPI), Dag Hammarskjöld
Library. Comments as well as suggestions for further
additions/enhancements may be directed to the Dag Hammarskjöld Library.
© United Nations 2005-2009. All rights reserved.
Last updated: 12 June 2009
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