When
documents for a session or
meeting of a UN body or
conference are issued or will be issued under items of the agenda, an
agenda authority record is created for each agenda item and sub-item of
the agenda document, and the appropriate agenda item authority records
are attached in tag 991 of
bibliographic records.
Agenda authority records should be created for all items and subitems
of the agenda for sessions and meetings of major UN bodies and
conferences. Judgement is used in creating agenda authority records for
meetings of subsidiary bodies; for example, it is generally not
necessary to create agenda item authority records for meetings of UNECE
subsidiary bodies if no documents are issued under those agenda items
or if the agenda item titles do not appear as document titles.
In
general, authority records are
created only for the original provisional agenda document issued for a
session, not for each revised agenda or final agenda document.
If
a revised agenda document is
issued containing additional agenda items, but without renumbering of
the original agenda items, then authority records are created for the
new agenda items and the document symbol of the original agenda is
recorded in field 191
$a.
If
agenda items are renumbered in
the final agenda document, or if there are changes to text of agenda
titles in the final agenda, then existing authority records are amended
with the document symbol of the final agenda in field 191 $a.
General
Assembly
General
Assembly agenda authority
records are created from the preliminary agenda document (e.g.,
A/59/50).
Later when the provisional agenda is issued, the agenda document symbol
in field 191 $a of the original
agenda authority records is changed to the document symbol of the
provisional agenda (A/59/150).
When the final agenda document is issued, the agenda document symbol in
191 $a is
changed again to the document symbol of the final agenda (A/59/250).
In cases where agenda items on the original preliminary agenda are not
included in the provisional or final agenda, the authority records for
the original agenda are kept, but they are not used in indexing; only
the final agenda authority records are attached to bibliographic
records.
Security
Council
Since
the Security Council has no
agenda document, agenda authority records are created by recording the
document series symbol S/ and session number in
field 191 $a, a
sequential agenda item number between square brackets in 191 $b, and a subject heading in 191 $d.
Example:
191 3 0 $a S/59 $b [120] $d IRAQ-KUWAIT
SITUATION
Maintained by
the Department of Public Information (DPI), Dag Hammarskjöld Library.
Comments as well as suggestions for further additions/enhancements may
be directed to the Dag Hammarskjöld Library.
© United Nations 2004-2009. All rights reserved.
Last updated: 18
June 2009
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